Summary of BAKK`s activities in 2009 & Miscellaneous Systems

Summary of BAKK`s activities in 2009 

UM Academic staff directory (http://umexpert.um.edu.my) 
 
Usage and Modules statistic for UMExpert  2007 2008 2009 
Number of users  288 1222 1859 
Number of New Modules added into UMExpert New Available  4 4  
New Modules were introduced in 2009 :
Course Attended (new)
Surat pengawasan(new)
Research cluster(new)
Upload sijil (phd dan ke atas)
Upload conference fail (Module presentation)
Upload image (Module research grant)
WOS incentives(new) 
Intergrate Leadership Module with UMHRIS
 18   26     7
(Research Gallery) http://umfacts.um.edu.my/gallery 
 
Year  2008 2009
Number of Research synopsis uploaded in the Research Gallery   53  24
Research Management Information System (RMIS) : http://rmis.um.edu.my/
 
Usage and Module statistic for RMIS : 2006 2007 2008 2009
Number Module 4 new 2 new 2 REPORT : 
35 MODULE :
3 Additional 4 Additional
Web site Universiti Malaya : http://www.um.edu.my 
 
Statistic UM web site activities since 2007 : 2007 2008 2009
Type of Activities
1) Information Updating
2) Changing graphic design and information layout Not Tracked
 
209
40 

423 
59

271
Is a new engine develops internally by existing technical staff early in 2009 to replace the existing CMS Anvil which was used since 2007 to manage the content of the main UMWebsite. The UMCMS was also developed to cater and overcome previous short comings of the later.
Year 2009 Total Number of PTj using CCM for the Department’s Web site
Number of Sites 79 sites
Pusat Sukan
Pusat Kebudayaan 
Fakulti Sastera & Sains Sosial
Fakulti Pergigian 
Fakulti Pendidikan 
Fakulti Bahasa dan Linguistik 
Institut Pengajian Kepengetuaan 
Number of CCM training 
10
10
12
11
12
9
18
 8 

CCM edi started development in early 2008. CCM edi 2.0 is the second version content management portal developed to replace the older CCM. It is equipped with more functionalities and choice. 

Number Department's Website using CCM edi 2.0 2008 2009
Centre For Civilisational Dialogue 1  
Fakulti Alam Bina
Institute of Research Management & Monitoring Shidmadzu- UMMC
Centre for Xenobiotics Studies (SUCXeS)
International & Relation Office (ICR) 
Institut Sains Biologi Fakulti Undang- undang
UM Centre of Innovation & Commercialization Fakulti Kejuruteraan (Pej. Dekan) 
Centre for Industrial Relation & Training (CITRA) 
Electromagnetic Radiation & Devices (EMRD)
Faculty of Engineering Institute of Graduate Studies 11 
Number Site involved 8 400
Number of CCM edi 2.0 training
 







11
8400
1










12 
Usage Statistic for UMPortal 2008 2009
Number of User log in UMPortal 3428157  697
Number of hits (Google Analytics) 5559772 630
Number of Modules in UMPortal 28 28
 

New UMPortal modules developed in 2009 were : 
UMPortal : MyDesktop - To make it easier for users to access important information without having to browsing Umportal after the login. 

Currently the modules available in MyDesktop are : 
1) Maklumat Pengguna (Module Kemaskini Biodata Online HRIS) 
2) Ringkasan Email (Ummail) Senarai Aktiviti Harian (Module E-Organizer) 
3) Senarai Cuti (Module Staff E-Services) 
4) Perkongsian Fail (Module File Sharing) 

UMPortal : Staff e-Services In 2009  4 new categories were introduced by the HRIS team Category Module :
1) Perubatan Senarai Klinik Panel 
2) Permohonan Tukar Klinik Panel 
3) Pendaftaran Kemudahan Perubatan Untuk Ibubapa 
4) Permohonan Tuntutan Pergigian Latihan & Perkembangan Staf Permohonan Kursus-kursus Dalaman Peperiksaan 

Perkhidmatan Kehadiran Tuntutan Kerja Lebih Masa Perisytiharan Harta Perisytiharan Harta UPortal : 
1) Tempahan Bilik (Room Booking) Enable respective PTj to manage room usage for their respected PTj. UPortal :
Files Sharing File Sharing - enable UM staff to share files amongst themselves.

UMISISWEB - Student Portal (http://umisisweb.um.edu.my/)
 
  2008 2009 
Number of Users  15, 025 15, 025
Number of hits 228, 527 492  821 
Number of Module integrated with Umisisweb  20 20

Ummail / Perdana Mail : http://ummail.um.edu.my/ & http://perdana.um.edu.my/ 
In 2009, Ummail Mailbox quota was increased from 100MB to 200MB for Academic staff & Management & Professional staff

Number of Access  2008 2009
UMMaiL/PerdanaMail WebMail Mail Client WebMail Mail 
Client IMAP POP 
- -
Professional Staff 43 881  43 881
Not Tracked  353715  254347024 
Support Staff  247840 53120192 
Postgraduate Student   83 563 
Not Tracked  145315  2855521
Undergraduate Student  184122 663330 
 

Statistic of User Problem for UMMail & Perdana Mail by Year : 

Problem 2008 2009
Forgot Password 722 1040
Sending and receiving email problem 35 41 
Didn't receive email from mailing list 17 67
Quota exceeded 12 4
Can't receive email from outside 6 2
Inactive account 12 3
Others 143 80

CAMS is middleware design to help resolve the issue of maintaining and administering thousands of username and password for multiple of systems from one single point. Another 4 application systems integrated with CAMS in 2009 : 

1) UMExpert 
2) Umrefjournal 
3) Admin UM 
4) Moodle - elearning Portal Fakulti Perubatan

 Year 2008 2009 
CAMS Total visits   617,213 746,839
Single Sign ON using CAMS for Wireless- CAMS for Wireless was also successfully implemented in 2009. CAMS for wireless is an expansion to the existing CAMS's main operation. It capitalizes on the replication techniques but at the same time operates independently from the main engine.

UM E-Survey (http://umesurvey.um.edu.my/).
The system was developed and implemented in 2007 to help various centres to conduct online administrative survey.

UM e-Survey activities in 2009 2007 2008 2009
Number of Survey 3 39 27
Number of trained users 2 11 8
List of new processes using the MIGS services in 2009 were : 

1) Technical Postgraduate Symposium (TECHPOS) 2009 
2) Fakulti Kejuruteraan Seminar and Workshop in Bioinformatics & Computational Biosciences 2009
3) CRYSTAL, Fakulti Sains Pembayaran Yuran For Undergrad dan Posgrad
4) Bendahari UM Press - Pembelian Buku Secara Online oleh Department Penerbitan.

FPX - Online payment system through FPX is for payment using interbank fund transfer (local banks) only. As it is, payment of fees by local student can also be done via this facility.

UMConference Management System (http://umconference.um.edu.my)

Content 2008 2009
Number Conference generated by the system 5 18
Number of conference abstracts submitted into the system 12 12
Number of user trained 7 18

UMAlumni - Portal for Alumnus (http://umalumni.um.edu.my/

Usage Statistic of the UMAlumni Portal since 2007 :

Year 2007 2008 2009
Number of users  195 1146 2319

UM Refereed Academic Journal (UM E-Publication) : http://umrefjournal.um.edu.my 

Usage Statistic of UM Refereed Journal system since it was first implemented in 2008:

Types of Journal  2008 2009
Fakulti Alam Bina 
1) International Journal of Property Sciences Journal of Surveying, Construction and Property
   
Fakulti Perubatan 
1) Journal of the University of Malaya Medical Centre 
   
Fakulti Sastera dan Sains Sosial Manusia dan Masyarakat (Man and Society) 
1) Borneo Research Journal, 
2) University of Malaya Journal of Southeast Asian Studies, 
3) University of Malaya Jurnal Pengajian Media Malaysia 
4) Journal Sejarah SARJANA 
   
Fakulti Ekonomi Malaysian 
1) Journal of Economic Studies 
2) International Journal of Institutions and Economies
   
Fakulti Akademik Pengajian Islam 
1) Jurnal Syariah ISB 
2) Journal of Integrative Computational Biosciences 
2 13

Integrated Account Management System (IAMS) is a PTj based budgeting and payment recording system

Usage Statistic for IAMS since 2006 : 2006 2007 2008 2009
Number Ptj using IAMS  4 5 34 38
Number of users trained 28 96  148  21
 
Number of Reports generated via IAMS since 2006 :  2006 2007 2008 2009
Number of Reports 441 9189  64113 527 
Number of Pre-Formatted Letters generated 1   41  1029 1278

e-Senate : http://esenat.um.edu.my

An intranet online system introduced with the objective of reducing physical paper usage during meetings.

User statistic by Year since inception in middle of 2008 : 2008 2009
Number of Admin 6 7
Number of Senate members 53 57
Number of Assistant Registrar 60 85 
e-Meeting :  http://emeeting.um.edu.my - is an extension of the e-Senate. It is an internet based system customized to handle faculty and PTj based meeting.

User statistics by PTj/faculties for the year of 2009 : 
 
Number Faculty 2009 
1) Faculty of Arts and Social Sciences 102 
2) Centre for Information Technology  25
QMEC (http://qmec.um.edu.my

QMEC Portal is the second version for QAMU Portal. It began operation in 2008.
 
Hits statistic: 2008 2009
Number hits 642 5792

 

ICRS Portal : http://icrs.um.edu.my/ (Is a portal containing information related to the activities of the ICR)

Statistic Number of Public 
Lectures recorded in the system 
(http://umfacts.um.edu.my/pl/) 
2008 2009
Number of Public Lecture 13 31
Statistic of MOU registered in 
ICRS Portal 
(http://umfacts.um.edu.my/mou/) : 
2008 2009
Number of updated MOU  124 148

Portal Pentadbiran maklumat Pelekat Kenderaan - Pejabat Keselamatan

Number of Sticker application  2007/2008 2008/2009 2010/2011
Number of Sticker application (Staff) 6786 7259  8817
Number of Sticker application (Student) 4199 4371  6805

 

Statistic Number of users using the facility : 2008 2009
Number of users 6104 7301

Webcasting : http://webcast.um.edu.my

Statistic number of recorded webcast / 
videos uploaded on the webcasting site
2005 2006 2007 2008 2009
Number of webcasts & videos uploaded 6 12  17 
The following is the statistic of reports generated by PTj via the system 2008 2009
Report Category by Faculty/PTj     
JPPHB 8 8
Bah Perolehan, UM(termasuk laporan berbentuk grafik)  37 46
Pentadbir(IAMS) 12 12
Ketua bahagian (PTM) 2 2
Total  59  68
Statistic of articles uploaded into the system 2008 2009
Number of Articles uploaded in Portal Tamadun Malaysia 43 43
Instrument Booking System was developed for the respective department
to manage booking of lab instruments. Department of Chemistry, Science 
Faculty is the current user.  
2009 
Number of users  46
A web event portal that manages the event functions on the UM website.
A portal with an online catalog system and integrates with the Online Credit Card Facility (MIGS) for Jabatan Penerbitan, UM.
A central News server handling UMInfo, StudentInfo & UMWeb RSS Feed news 
 
Usage Statistic of UMNews : 
Showing number of news transmitted via the different RSS Feed 
2008 2009
Number RSS Feed News (UMInfo Rssfeed) 1013 2709 
Student Info RssFeed 333 1271
UMWeb News 236  388 
Total 1582 4368 
http://umfoto.um.edu.my 
 
Usage statistic by Year since inception in September 2009 2009
Number of PTjs 4  4
Number of Photo 173

 

Miscellaneous Systems 

To date the systems contains 200,000 scanned documents and 50,000 x-rays. 

Dental Patient Registration

Dental Patient Registration ( ‘Sistem Pendaftaran Pesakit Pergigian’) - For Dental Clinic Faculty of Dentistry (http://daftarpesakitgigi.um.edu.my/).
Sistem Stok for Bahagian Pentadbiran & Kewangan.
Produce documents related to quotations and tenders. Documents related from PTj's request process up till bank guarantee status.
Provide online registration facility to PPHB's contractors.
To manage Sport Facility Booking.

Integrated with UM EPublications.

For UMALUMNI & GMAIL Alumnus.
Portal for UM Environment Initiative.

Managing the Google search appliance as a single integrated search for multiple sites.

Manages 4 moderated and 153 unmoderated mailing list facility.

Last Updated: 08/09/2017