Software Management

Software Management

he Software Management Section has been established since November 2004. Main function of this section includes activities such as managing teaching & learning software licenses, software acquisitions, price negotiations & budget planning.

Besides that, this section also manage : Software portals, MS Sharepoint ; e-Document Management System (eDMS) and handles the functional software testing activities.


  • Manage the operation of licensed software for administration, teaching, learning and research which includes works related to the acquisition, renewal, testing, distribution, dissemination and updating of software UM website.
  • Managing the Portal to download Microsoft software by UM staff and students under the Ministry of Higher Education Contract.
  • Implement application testing activities (functional) developed by PTM
  • Manage the operation of UM Document Management System (eDMS) and Microsoft Sharepoint
  • Manage the organization’s technology awareness of new and existing ICT particularly related to software for teaching and learning in the University of Malaya through workshops / trainings /seminars.
  • Devise and plan capacity requirements for the infrastructure of eDMS and MS Sharepoint.


Features of Office 365

1)   Office Professional Plus –  A MS Office license that updates to the newer versions. When Microsoft releases version 2016 to the market, a Pro Plus user gets to upgrade for free, too !!

MS Office 2016 can  be installed in your personal devices - 5 licenses for Laptop/ Desktop/Mac, 5 licenses for tablet, 5 licenses for smartphones

2)   Office Online –  Staff and Students get online versions of Word, PowerPoint, Excel, and OneNote.

3)   Outlook Online (as secondary email) - Business-class email, calendar, and contacts with a 50 GB inbox

4)   One Drive -  Store, share, and collaborate

Take advantage of 1 TB of OneDrive storage to post and share homework assignments, provide feedback, and work with others in real time—on the go, from all your devices.

5)   One Note - Organize and share your work

Organize all of your class materials into one digital notebook. Create more compelling, interactive content that you can easily collaborate on with students and colleagues.


How to access Office 365?

For Staff

1)   Please visit

2)   Sign in to your account

Login ID –


Whereby  username and password are username & password of UMMAIL

For Students

 1) Please visit

2) Sign in to your account

Login ID –


Whereby  username and password are username & password of SISWAMAIL



Last Updated: 25/04/2018